Virtual document safe storage is the process of making physical files electronic documents that can be used for sharing, storage and accessing. It can reduce the storage space needed to store physical documents and improve security by locking specific parts of a file to specific users.

Online storage systems are particularly useful for businesses that handle huge quantities of paper. Paper documents can be difficult to manage and secure without sophisticated security systems or ad-hoc checkout procedures. They are also more prone to being stolen or destroyed in a natural disaster, such as an fire. Electronic documents, on one side, are much easier to track and less prone to being explanation stolen, and more resistant to destruction.

Egnyte Governance Guide

A virtual document is a Documentum object that contains components files (or children). Component files may be stored in different formats. The logical order of components is defined by the virtual document author. This ordering may be different from the logical arrangement of files within the folder-based grouping system like a typical file-folder structure. If the logic of the ordering of components of the document changes, the entire virtual document will need to be reordered.

While all businesses can benefit from implementing an online storage system, organizations which are traditionally paper-based like accountants and law firms could find substantial improvements in productivity after implementing one. A secure online document system can protect your information and keep your workflows flowing effortlessly with the right control.