In-person board meetings give more opportunities for natural conversation and non-verbal cues which aren’t able to be replicated in a virtual space. However, with a bit of planning and effort, nonprofits can still maintain the effectiveness of their meetings when they switch to a virtual format.

Virtual board meetings can be equally productive as in-person sessions by using the best https://seboardroom.com practices. Consider the following tips to ensure that your meetings will be successful and entertaining:

Comprehensive Preparation

Virtual meetings require a more thorough preparation process than in-person sessions. Directors must receive an agenda that clearly defines the discussions topics and time limits for each. This allows them to look up any necessary information and to prepare questions or ideas prior to the meeting.

Meet materials for the meeting early

It’s easy for people to lose their focus in a virtual meeting if you are able to easily check your email or social media. Send out all meeting materials documents, information, and other materials at least a week prior to the meeting. This will help participants avoid wasting time during meetings and give them more time to take part in discussions and make decisions.

Utilize a virtual board-management software platform like OnBoard to give your board members access to all the necessary materials and resources before the meeting. You will be able to avoid the distractions associated with connectivity and technical issues, which can result in meetings being delayed or even canceled. To avoid issues like this you should have your board management software company check all the connections and equipment for every participant prior to the start of the meeting.